Input forms are available in two spots: On Rapattoni
click on LINKS > MLS Links > BAREIS Forms &
Lists and you’ll find the listing input forms under the
Listing Forms heading. Input forms are also available on www.bareis.com by clicking on the INPUT FORMS tab.

If the MLS for the county in which the property resides participates in the Reciprocal Agreement Program, then you  can place the listing on that MLS for a nominal fee. Please click on the following link for more information on the
Reciprocal Agreement Program.
 

  Non-member agent and office ID’s are entered as 999999.

Only Active listings display. If you need to access listings that are not active, click on the down arrow under Status to display the drop-down menu and select the appropriate status and click Submit.

If your listing has been cancelled for less than 30 days you will need to submit a Listing Change Form to BAREIS staff so that they can re-active it.

The listing agent/broker has a 7-day grace period beyond the expiration date to make revisions to a listing. If it is past the 7-day period you will need to submit a Listing Change Form to BAREIS. If it is within the 7-day time frame, see the answer to Q22. Bear in mind that you must change the Status first to Active, and if necessary, go back and change the status again to the desired status.

Once the above information has been entered and saved, it can only be revised by BAREIS staff. Send a completed
Listing Change Form along with the listing agreement to BAREIS

 Follow the directions above for modifying the status, choosing Sold from the Status drop-down menu. Underneath the Selling Agent ID field, click on Look Up IDs. From here you can search for both Agent and Office IDs. Once you’ve found the correct ID click on the Select button of the left of the name and the ID will auto-fill.

Only a co-listing agent that is within the same office as the primary agent has access to revising the listing. Co-listing agents from another company or with the same company as the primary agent but in a different office location do not have access rights to the listing.

To change information on a listing, from the Listings drop-down menu, choose View/Revise Your Listings. All of an agent’s Active listings will display. If you need to access listings that are not active, click on the down arrow under Status to display the drop-down menu and select the appropriate status and click Submit. When your listings appear, click on the Revise icon (notepad & pencil) next to the MLS number of the listing you wish to
revise. The Revise Listing menu displays many options for revising your listing:

To modify an information field (other than Price) – Choose Listing Information, modify the appropriate field, and then click Submit.

To modify the status – Choose Status Information, select the new status from the drop-down options and complete any other required fields, then click Submit.

To modify the Price – Choose Status Information

To upload a picture – See Q25 above.

To change pictures or picture descriptions – Choose Manage Pictures
 

Each county, and in some cases, specific areas (of a county) have scheduled weekly tours and/or tour meetings. For information on the weekly tours click on this link Tour Info to go to the tour page on BAREIS.com and select the county of your choice. You can also access the tour schedule from Rapattoni >
LINKS > MLS Links > BAREIS Forms & Lists > Tour Information.

 From the LISTINGS drop-down menu, choose View/Revise Your Listings. All of your active listings display. Next
to the desired listing number, click the Revise Listing icon (note pad & pen). On the Revise Listing screen, under
the Listing Information heading, click on Broker Tour Dates. Enter the appropriate Date and Time. You may also
enter comments (e.g. Drop your business card into the fish bowl to be eligible for a $100 raffle). When completed click on Submit.

The photo file may be too large or not an acceptable file format. Photos must be in JPEG format. The maximum
size limitation for a photo is 2MB. The maximum width for property photos is 400 pixels wide and 300 pixels high.
The maximum width for an agent portrait is 200 pixels. If you receive an error message with the Error Code 0, it is
because the photo image is too large and needs to be reduced.

Before uploading a photo, the listing must already be entered and saved on the MLS. The digitized photo to be
loaded must be saved on your computer or on a disk or CD. To upload a property photo:

                 1)  Click on LISTINGS and select View/Revise Your Listings from the drop-down menu and  then select  Upload.

                 2)   Click on the Revise Listing icon (note pad & pen) next to the Listing # and then click on Upload under the Pictures heading. Next, click on Browse to locate the photo file. Once you’ve located and selected the appropriate image file, the file name will then appear in the File name: field at the bottom of the dialog box. Click on Open, and then click on Upload Picture and it will display the photo to be loaded.

                 3)  Click OK to attach the picture.

Duplicate listings are not allowed unless pre-approved by BAREIS staff. When entering a listing, the Rapattoni
system will search for duplicate listings and not allow a listing to be entered if it already exists in the database.
If you receive a duplicate error message when adding a new listing, it could be for several reasons. Contact BAREIS
staff for assistance

 When entering a new listing, the Rapattoni system attempts to validate the address information against a national
address database in order to determine it geographic codes, which are needed in order to perform searches based on radius or map. If the address cannot be validated, the system displays the above message. Contact BAREIS
for further assistance.

Unapproved listings are listings that have future on market dates. These listings cannot be viewed by agents or the public until it reaches the on market date.

Incomplete Listings are listings that were only partially entered. They are not active in the MLS and cannot be
included in searches.

In order to auto-fill data from the tax records you must enter in a parcel number (APN) on the Enter New Listing screen. If you don’t know the APN, click Search County Records (the Enter New Listing screen), and then enter in the property address or owners name on the Search Tax Records Realist screen and then click on Submit. When the search is completed, the MLS Realist Auto pop screen will appear with the results. You can either click on the
APN, to verify that this is the correct property, or click on Select to populate the APN field and then click Next.

Once you have entered the information that you have, click on the Save Listing as Incomplete and Exit button. Your listing will be given a Listing #.  You can retrieve and complete the listing by clicking on the LISTINGS button
and selecting Incomplete Listings from the drop-down menu. Highlight the correct listing and click Revise. After
all information has been entered correctly, click Submit.

 The Rapattoni system must be accessed through
Internet Explorer. Other browsers such as Mozilla,
Opera, Firefox, etc. may limit navigation throughout
the site, as they may not display drop-down menus. It could also be due to either a pop-up blocking program or security related software that is installed on your computer. Please disable your pop-up blocking program and then retry using the drop-down menus or eyeglass icon. If disabling the pop-up block solved the problem, you will need to access the pop-up blocker program and allow the norcalmls.rapmls.com site as a trusted site